Company Expense Policy
Company Expense Policy
Introduction
Welcome to [Your Company Name]’s Expense Policy. This document outlines the rules and procedures for managing expenses incurred by employees during the course of their work.
Expense Categories
List the different categories of expenses that your policy covers. For example:
- Travel expenses
- Office supplies
- Entertainment
- Meals and dining
- Mileage
Expense Reimbursement Process
Explain the step-by-step process for requesting and receiving expense reimbursements. Here’s a sample format:
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Expense Submission:
- Employees should use the designated expense report form.
- Attach all relevant receipts and documentation.
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Approval:
- Expenses must be approved by the employee’s manager.
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Processing:
- The finance department will review and process the expense report.
- Reimbursements will be made within business days.
Expense Limits
Specify spending limits or guidelines for each expense category. Example:
- Travel Expenses:
- Airfare: Economy class for domestic flights.
- Hotel: Up to $X per night.
- Meals: Up to $X per meal.
Non-Reimbursable Expenses
List expenses that will not be reimbursed. For instance:
- Personal entertainment expenses.
- Expenses without proper receipts.
- Expenses in violation of the policy.
Compliance and Consequences
Explain the importance of adhering to the policy and the consequences of non-compliance. For instance:
- Employees who violate this policy may face disciplinary action.
Contact Information
Provide contact details for employees to reach out for policy-related inquiries or assistance.
Review and Updates
State that the policy may be revised or updated periodically. Encourage employees to check for the latest version.
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